Description

Pilchuck Veterinary Hospital is looking for a Full-Time Client Service Representative to join our Equine Hospital!


The schedule:
Full-time 32 hours per week

We are looking for YOU!

In general, our ideal candidate would have general knowledge of equine and other large animal veterinary care procedures; knowledge of the local geographical area; desire to provide exceptional customer service; clerical and computer skills, including basic MS Windows skills. Have the physical ability to push and pull file storage shelves weighing 50 or more pounds.

Ability to:

• Provide exceptional customer service, conveying empathy and familiarity with the client when appropriate.
• Assess client/patient needs (preliminarily) - giving priority to what seems emergent or urgent.
• Understand and carry out oral and written instructions.
• Take & relay accurate phone messages.
• Efficiently function and multi-task in a sometimes-stressful environment.
• Read a map and take/relay directions accurately.
• Schedule doctors efficiently.
• Proficiently perform basic reception, clerical, and record-keeping duties.
• Demonstrate good judgment and tact at all times when dealing with clients, doctors, and coworkers.
• Physically push and pull file storage shelves weighing 50 or more pounds.

Education:
Equivalent to completion of 12th grade or above.
Must be able to obtain and maintain a Veterinary Medication Clerk's license issued through the WA state Department of Health.

Experience:

**Recent experience answering phones and scheduling appointments in a veterinary hospital or medical office setting is REQUIRED.

**Prior multiple-line phone experience, computer skills, and basic equine knowledge are REQUIRED.

Specific Duties:

• Answer phone; accurately take & relay messages.
• Schedule appointments efficiently, grouping them by location, procedure, and time constraints.
• Call to confirm and remind clients of appointments.
• Maintain and update computer records for clients (phone, address, directions, and patient info).
• Welcome clients and admit/discharge patients.
• Note and inform doctor or the equine billing department of potential credit/collection problems before scheduling the appointment/dispatching a doctor to the call.
• Prepare client invoices, as necessary.
• Receive and record payments, including reconciling a cashbox daily.
• File, prepare new patient folders and help with other misc. clerical duties as needed.
• Track loaned/borrowed radiographs.
• Assist with pulling and labeling pharmaceutical orders after pharmacy hours.
• Maintain doctors’ schedules and prepare daily copy with appropriate check-in sheets attached.
• Participate as a supportive, flexible, and enthusiastic member of the Large Animal Team.

Visit our website for more information about our practice: https://pilchuckvet.com/

We invest heavily in our employees' long-term growth and happiness. We offer a wonderful benefits package for full-time employees including:

• Health, vision, dental insurance
• 401k match
• PTO
• Paid Parental leave
• Purr-ental leave
• Pet care discounts
• Life insurance
• and so much more!

Compensation negotiable based on credentials and experience with an hourly pay rate starting at $19-23 / hour. The actual rate offered will carefully consider a wide range of factors, including your skills, qualifications, experience, and location.